ShowTrak Portal

ShowTrak Portal is the web-based hub for creating and managing show reports. It runs in any modern browser — no installation required.

What it does

  • Create shows and invite team members by email
  • Build show reports with timings, announcements, and custom sections
  • Export professional PDF show reports with one click
  • Manage departments, roles, and permissions for each production
  • Track performances and generate performance metrics
  • Share documents and attachments with the team

Key features

  • Show Reports — Build structured reports with show timings, notes, and per-department sections. Export to PDF or print directly.
  • Announcements — Post updates for the company with read receipts so you know who's seen them.
  • Performance Tracking — Log performance dates, schedule entries, and timing data across a run.
  • Role-Based Access — Assign Owner, Admin, Editor, or Viewer roles per show. Control who can edit reports, manage members, or just read.
  • Invite System — Add collaborators by email. They receive a link to join the show instantly.
  • Documents & Attachments — Upload and share files within a show for the whole team to access.
  • Tasks — Create and assign tasks to keep track of outstanding work.
  • GDPR Compliance — Export or delete your personal data at any time.

Getting started

  1. Create a free account at showtrak.co.uk.
  2. Create a new show from the dashboard.
  3. Invite your team using their email addresses.
  4. Start building your first show report.

How it fits with the desktop apps

ShowTrak Portal focuses on show reports, call sheets, and team collaboration. The desktop apps (Server, Client, and Timers) handle machine control and live timing on your local network. They're complementary — use whichever parts your production needs.