Reports & Report Items

Reports

Creating a report

  1. Open the show and go to Reports.
  2. Click New Report.
  3. Select a date. If the show has a performance schedule set, performances are automatically created for that date.
  4. Click Create.

Note: By default, only one report per day is allowed. This can be changed in show settings (see "Allow multiple reports per day").

Opening and editing a report

  1. Click on a report from the list to open it.
  2. You'll see sections organised by department, with report items inside each.

Renaming a report

  1. Open the report and click the report title or the rename button.
  2. Enter the new name and save.

Deleting a report

  1. Open the report and click Delete Report.
  2. Confirm the action.

Role required: Manager or Owner.

Attaching images

Add photos or screenshots to a section of a report, for example the Lighting section of Production in a particular performance.

  1. Open the performance and find the section.
  2. Click the image button in the section's header, next to +, or drag image files onto the section. You can pick several at once.
  3. Optionally type a note under any image and press Enter to save it.

Each image shows as a small thumbnail under the section's notes; click it to see it full size. In the PDF export, images appear under that section's notes for the performance, with their notes as captions.

If a section is later deleted, its images move to an Other images box at the bottom of the report (and the end of the PDF) so they aren't lost. That box only appears when there are such images.

  • Up to 50 images per report, 25 MB each. Large photos are resized automatically.
  • Anyone who can view the report can see its images.

Who can add images: the same people who can add report items to that section (department members and show managers). The person who added an image, a show manager, or a manager of that department can edit its note or remove it.

Report Items

Report items are the individual entries within a report — notes, updates, or issues logged by department.

Adding a report item

  1. Open a report.
  2. Navigate to the section where you want to add an item.
  3. Click Add Item (or the + button).
  4. Type your content. You can:
    • Assign it to a department and section
    • Scope it to a specific performance
    • Mark it as critical (highlighted in red)
  5. Click Save.

Editing a report item

  1. Click on the item to open it for editing.
  2. Make your changes and save.

Note: Authors can always edit their own items. Editors and above can edit any item.

Reordering report items

  1. Drag items within a section to reorder them, or use the arrow controls.

Moving a report item to another section

  1. Open the item's options menu.
  2. Select Move to… and choose the target department/section.

Deleting a report item

  1. Click Delete on the item and confirm.

Max length

Report items have a maximum character length to keep reports concise and readable.